ECOV Board Minutes 10/19/12
ECOV Board Meeting – Minutes 10-19-2012
Called to order at 9:17 AM.
Members present: Krpamaya, Madhava Gosh, Navin Shyam, Ranaka; Advisors present: Jaya Krsna, Sukhavaha
- 1. Approve agenda
Jaya Krsna added a provisional item related to drilling a commercial well.
2. Review and approve previous meeting minutes
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- These were approved over e-mail.
- We also revised the project publicity/minutes distribution procedure.
Old business
3. Budget categories
Motion: Create two intermediate categories for projects, to supplement the current options of “Proposed” (no decision has been taken at all) and “Approved” (funding and responsibility have been allocated).
“Pipeline” – A proposal to which the Board has given tentative and conceptual approval.
“Pending” – A pipleline project that has been further developed and toward which the Board has expressed stronger tentative and conceptual approval. Usually, only one missing piece is needed (e.g. a project manager, sufficient funding) to allow the proposal to be considered for final approval.
These designations serve two functions:
1) They assure the proposer that it is worthwhile for him/her to research and pull together a formal, detailed proposal.
2) They provide guidance to the Board in making future allocation decisions, as a background of other commitments that may be on the horizon.
Neither designation is binding; both (to different degrees) express more of a “good faith” interest.
Vote: Approved unanimously.
Motion: Future approvals may contain an expiration date, after which the funding will no longer be available.
For any approval that has not been expired, a supermajority will be necessary to defund it.
Vote: Approved unanimously.
4. Grant application
Motion: Approve the edited version of the grant request form.
Vote: Approved unanimously.
5. Ahimsa milk brochure
Navin Shyam will be soliciting feedback from various devotees.
No formal action was required.
6. Grant request: Dham Seva Solar Pump
This can be addressed through remaining balance in already approved funding for PV panels.
No formal action was required.
7. Grant request: Gopal’s Garden
Vote: Approved unanimously.
8. INMV loan request: Commercial water well
Motion: Loan to INMV to finance construction of a new water well.
Vote: Approved unanimously.
Action steps: Ranaka and Jaya Krsna will execute an informal agreement establishing the loan status, but no strict schedule of repayment will be established.
9. Purchase Gorsky’s 262 acres
Motion: Authorize Gopisa to negotiate to purchase the property.
Vote: Approved unanimously.
Action steps: Ranaka will investigate bank and/or seller financing.
Adjourned at 10:51 AM.
